Email list application

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Need Help? Contact: list-manager@ list.afsc.org

Applying for an AFSC Email List

The AFSC is pleased to sponsor electronic mailing lists for AFSC programs, and affiliated organizations to foster communication within and among AFSC organizations and initiatives, and to host lists on topics of major interest to large numbers of Quakers. We do not sponsor lists for groups that have no connection with the AFSC or within the Society of Friends.

You may also apply to become a List Creator. A List Creator has the ability to create new lists without applying each time. Click Here for the List Creator Application.

Background

An electronic mailing list (or "mailing list," or "listserve") is a method of holding an e-mail-based conference on a specific topic. A central "list management" program on the Internet stores a list of e-mail addresses of people interested in the topic. Anyone can easily send messages to everyone else on the list by sending a single message to the list management program. Mailing lists can also be used to distribute announcements -- such "moderated" lists are controlled by an editor who controls which messages are distributed. Lists may be restricted in membership (closed), or unrestricted in membership (open). Anyone with an Internet e-mail address can be on an open mailing list. The messages from a list can be archived for later distribution. Subscriptions are free of charge.

If your organization is interested in starting a mailing list, you can apply for an AFSC-sponsored list. Instructions are below.

Before You Apply

Please read the following:

List Manager Responsibilities
The job of the list manager is vital to the proper functioning of a mailing list, and the job carries ongoing responsibilities. Here are more notes regarding list management.

The AFSC will have the right to cancel mailing lists that no longer relate to their original purpose, or that have had no message traffic in six months.
The Managing Editor of Web Communication must approve all new list managers. Please let us know if a list manager leaves, too. Before adding a new manager for your list, write to list-manager@list.afsc.org for approval.
All list managers will be subscribed to the List Managers Announcement-Only List list-owners. It is used to inform list managers of any big changes or problems with lists and is very low-volume. Additionally, list managers can ask questions of each other and get help with policy issues. You may receive these lists as a digest, but you may not unsubscribe nor set "nomail."

There are a number of other List Manager responsibilities. Please take the time to read them here.

Instructions

To apply for a list, complete the form below. Your information will be sent to the AFSC's Email List Manager at list-manager@list.afsc.org . If don't hear from us within a few days, send us a message to check whether we got your application. When we get your application, we'll write back to tell you what's happening to it and what to do next.

Notes:

DO NOT advertise the list until the AFSC has confirmed that it is set up and running, and you have confirmed that the list name is correct and the list works.
All of the configuration options (Welcome Message, Intro, FAQ etc), except for the list name and list manager, can be changed by the list manager after the initial setup of the list. .

Email List Application Form

Applicant Email Address:

1. Name of List
Periods and spaces are not allowed in the list name. It can contain only alphabetic characters, digits, dashes (-), and underscores (_). Be sure that it does not conflict with the name of an existing list or an existing user at list.afsc.org. (See the complete display of all AFSC-Sponsored lists.) Try to use a list name that is specific to your organization or focus. Preferably, the name should reflect the group it was set up for, and should be as comprehensible as possible.

2a. List Short Description (this description will appear next to your List Name in the list of lists)

2b. List Long Description (this will appear on your list's home page)

3. If this list is to be associated with an existing AFSC-related organization, give the name of the organization, along with the name and e-mail address of at least one officer or other official of the organization that we can contact if we have questions about the list:

4. List Managers
At least one List Manager is required. If a manager resigns or ceases to function for an extended period, a replacement manager must be found. AFSC must approve all changes in list management.

1st Manager Name
1st E-mail Address

2nd Manager Name
2nd E-mail Address

5. List Password
The manager may use the password to administer the list, e.g., add and remove people, change the "info" message, reconfigure the list options, etc. The password cannot contain spaces or punctuation. Capitalization counts!

6. Should the list be open or closed?
An open list is one to which anyone can subscribe themselves. A closed list is one where subscription requests are forwarded to the manager of the list for approval. Closed lists are approved only if eligibility for inclusion on the list is clear and fair.

Open Closed

7. If the answer to question 6 is "closed," describe the group that the list is intended for.

For example, a closed mailing list might be intended only for Program managers, or only for members of a particular committee.

8. Should the list be moderated (for edited discussion or for announcements only)?
Answer "yes" if you want all postings to the list to be sent to the managers for approval. Moderation delays postings to the list, since you've got to read them all first. It also may open you up to liability for the content of the messages on the list.

The managers will have sole authority and responsibility for deciding which messages are sent to the list.

No Yes

9. What is the initial welcome message, which is sent automatically when people join the list?
There is no limit on the size of this message (within reason). Be sure to SAVE THIS TEXT on your own computer, as well as sending it to us on this form. For example, compose the message in a text editor, then copy-and-paste the text into this box. You can edit this text later in the List Administrator area.

10. List of initial subscribers (email addresses only: no quotes, commas, or brackets, please. one address per line)